Task management and execution tracking system
We design and implement a task management system tailored to your company’s workflows, roles and management requirements.
What happens after the platform is selected? How do we make it part of daily work?
How can managers track thousands of tasks? Why can an employee still be unclear about the required outcome after a task has been assigned?
TASK MANAGEMENT AND EXECUTION TRACKING
How often do you ask your employees questions like these?
Without a documented task management and execution tracking system, business owners repeatedly face the following problems:
WHEN THE SYSTEM DOES NOT WORK
Tasks are assigned, but progress and outcomes remain unmanaged
Without one shared system, employees interpret priorities, deadlines, required deliverables and the review process differently.
Employees determine priorities themselves
employees set their own priorities;
Tasks are lost
tasks are lost;
Different interpretations of the required outcome
employees interpret tasks in whichever way is most convenient for them;
Deadlines are missed
employees do not complete assigned tasks by the required deadlines;
Tasks have to be recreated
when an employee is replaced, tasks and commitments have to be reconstructed and reassigned;
Task briefs have to be repeated
the owner has to explain the same task repeatedly;
SYSTEM MAP
What the task management implementation includes
As part of the implementation, we will:
Task management platform selection
select a task management platform that fits the company’s requirements;
- company tasks
- execution progress
- suitable platform
Workflow design
Design workflows in the selected platform for your industry, structure and management model.
- one shared process
- roles and accountability
- execution rules
Task definition
establish a clear standard for defining and assigning tasks;
- clear deliverable
- delivery date
- definition of done
Policies and procedures
develop operating procedures for the task management platform;
- common rules
- task statuses
- review process
Training
train your employees;
- working in the system
- common standards
- team practice
Implementation support
the team receives implementation guidance and support;
- team questions
- review of real cases
- reinforcement of the agreed operating practices
Quality assurance
implement a quality-assurance process that monitors compliance and ensures the agreed task-management rules are followed.
- compliance monitoring
- adherence to operating rules
- corrective actions
Project execution management
create a visible execution plan for major projects so stages, dependencies and delays are identified before the final deadline.
- project plan
- stages and timelines
- early visibility of deviations
SOLUTION ARCHITECTURE
Discuss the system design →
From a clear task brief to an accepted deliverable
It may appear sufficient to introduce a platform such as Trello, Asana, Bitrix24 or Todoist and record tasks and progress there. In practice, the first difficulty is choosing the right platform; the larger challenge is designing the operating model around it.
System selection
How to select a platform from many options and match it to the company’s processes, team and reporting requirements.
Operating rules
How do we make the platform part of the team’s daily work?
Execution tracking
How can managers track thousands of tasks without reviewing each one manually?
Clear task briefs
Why can an employee remain unclear about the expected result even after a task has been assigned?
TASK AND PROJECT MANAGEMENT SYSTEMS
Russian and international platforms
A platform is selected not by popularity, but by company processes: team size, project complexity, data requirements, integrations, access rights, reporting and deployment model.
Bitrix24
Tasks and projects in a common corporate environment with CRM, chats, calendar, documents, roles, automation and executive reporting.
Russia · corporate portal · CRM
Yandex Tracker
Queues and configurable processes, tasks, Agile boards, Gantt charts, projects, portfolios, dashboards and workflow automation.
Russia · processes · projects and portfolios
Kaiten
Kanban and Scrum boards, workflow management, work hierarchy, dependencies, resource planning, time tracking and cloud or server deployment.
Russia · Kanban · processes and resources
YouGile
Tasks and projects with boards, diagrams, deadlines and discussion directly in the task card—for teams that need to combine work and communication.
Russia · tasks · built-in communication
Jira
Flexible workflows, tasks and work types, boards, reporting and a broad integration ecosystem for product, project and technical teams.
Global · workflows · product and IT teams
Asana
Projects, tasks and collaboration in list, board, calendar and timeline views—with visibility into deadlines, portfolios and team capacity.
Global · projects · cross-functional work
Trello
Visual management through boards, lists and cards; additional views show the calendar, timeline, table and consolidated work status.
Global · Kanban · simple visual processes
ClickUp
A unified workspace for tasks, documents, objectives, views, dependencies and time tracking across projects of different scales.
Global · unified workspace · flexible configurationWe do not impose a single platform.
We first define the task management and execution tracking model, roles, statuses, rules and reporting. We then select a platform that supports this operating model without unnecessary complexity.
Names and trademarks belong to their respective owners. The list is provided for reference and does not constitute a partnership or recommendation of a specific plan.
A UNIFIED WORK SYSTEM
A task management platform alone does not solve the management challenge
What happens next? How do we make the platform part of the team’s daily work? How can managers track thousands of tasks? Why can an employee still be unclear about the required outcome after a task has been assigned?
HOW IT IS USED IN MANAGEMENT
The system must be part of daily work—not a separate administrative layer
We design and implement a task management system tailored to your company’s workflows, roles and management requirements.
Platform selection
select a task management platform that fits the company’s requirements;
Workflow configuration
Design workflows in the selected platform for your industry, structure and management model.
Task definition
establish a clear standard for defining and assigning tasks;
Policies and procedures
develop operating procedures for the task management platform;
Training and support
train your employees;
Quality assurance
implement a quality-assurance process that monitors compliance and ensures the agreed task-management rules are followed.
HOW WE IMPLEMENT
Five steps to an operating task management system
As part of the implementation, we will:
1
Task management platform selection
select a task management platform that fits the company’s requirements;
2
Workflow design
Design workflows in the selected platform for your industry, structure and management model.
3
Task definition
establish a clear standard for defining and assigning tasks;
4
Procedures and training
document the operating procedures and train the team to use them;
5
Support and quality assurance
provide implementation support and introduce a quality-assurance process that monitors compliance with the agreed rules.
WHAT THE CLIENT RECEIVES
An operating task management and execution tracking system
Configured task management platform
select a task management platform that fits the company’s requirements;
Workflows and operating procedures
configured workflows tailored to the company, together with documented procedures for using the platform;
Trained team
the team is trained and receives support while the new working practices are adopted;
Quality assurance
implement a quality-assurance process that monitors compliance and ensures the agreed task-management rules are followed.
NEXT STEP
We will implement a task management system tailored to your company
We design and implement a task management system tailored to your company’s workflows, roles and management requirements.
- select a task management platform that fits the company’s requirements;
- Design workflows in the selected platform for your industry, structure and management model.
- establish a clear standard for defining and assigning tasks;
Discuss task management
Documented procedures, employee training, implementation support and quality assurance for the task management system.